Administrative Assistant, Manufacturing Operations (Temporary)
Company: Adare Pharma Solutions
Location: Philadelphia
Posted on: May 8, 2024
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Job Description:
Are you ready to join a growing, global drug development and
manufacturing organization that puts people first? Come to Adare!
We work closely with our pharmaceutical industry partners during
all phases of drug development and commercial manufacturing with a
mission of improving the lives of patients and medicines essential
to people all over the world. Each role and every department within
Adare offer you a unique, customized experience with a chance to
make a real impact, and is critical to our success. With the help
of people like you dedicated to our mission, Adare is transforming
lives by transforming drug delivery! Join our mission at Adare! We
are seeking to hire an Administrative Assistant, Manufacturing
Operations (Temporary) to support our Philadelphia, Pennsylvania
Manufacturing and Packaging facilities. If any of the below
describes you, we would love to meet you! Job Summary The
Administrative Assistant, Manufacturing Operations (Temporary) is a
key support function to Adares Philadelphia, Manufacturing and
Packaging facilities. The position is responsible for special
project management, travel and calendar management, compiling
robust production reports, presentation content and formatting,
greeting and escorting visitors, and assisting with the
facilitation of onsite events. The position will require building
positive working relationships that span all levels and functions
of the organization. This is an onsite position working standard
business hours Monday through Friday. Responsibilities and Learning
Opportunities + Calendar management for Production executives +
Compile detailed production reports to reflect key metrics, as well
as dashboards and presentations + Greet and escort visitors and
clients; positively represent Adare to external partners + Serve as
liaison with staff and VP of Global Quality regarding company
climate, employee well-being, project updates, proposals, and
planning + Assist with new hires in Production or Packaging when
needed, including documentation and onboarding, and collaborate to
address and resolve employee concerns + Handle inquiries, develop
action plans, and assist with preparation and dissemination of
communication + Assist Production Executives in determining and
prioritizing business strategies + Help to determine key
performance indicators and how to measure team performance + Aid
project teams by timely organizing activities linked to the
projects with other internal functions, such as Quality, Finance,
and Regulatory + Seeks timely progress for actions and resolution
to issues. Follows-up on critical action items and alerts all
stakeholders of potential roadblocks or delays. + Prepares project
status reports and other project and KPI updates or reviews needed
by the organization and presents to upper management. + Supports
different process initiatives and harmonization to improve
Production productivity and performance. + Coordinate on-site and
off-site meeting logistics to include reservations, food, etc. +
Coordinate and schedule travel arrangements including
transportation and accommodations + Prepares and distributes
internal correspondence on behalf of Production executives +
Assists in preparing Word Documents, PowerPoint presentations and
maintaining Excel spreadsheets. + Routinely handle confidential
information with utmost integrity + Coordinates material shipments
+ Performs special projects as assigned. Requirements + Bachelors
Degree preferred; High school diploma or equivalent required +
Working experience in a GMP environment + Keen interest in
Manufacturing and/or Engineering a plus + Demonstrated Project
Management and Administrative Support skills + Proficient in
Microsoft Office applications (Word, Excel, Outlook) and
business-related application packages highly desired, plus the
ability to learn company used applications + Excellent oral and
written communications skills + Ability to be flexible and to both
set and shift priorities in fast paced environment + Must have a
collaborative, friendly, accommodating personality to service our
internal and external customers + Strong organizational and
planning skills and ability to work independently. + Attention to
detail and follow up is a must + Must possess the ability to take
ownership for assignments to ensure completion in a timely manner
Adare Pharma is an equal opportunity employer & prohibits unlawful
discrimination based on race, color, religion, gender, sexual
orientation, gender identity/expression, national origin/ancestry,
age, disability, marital & veteran status. PRINCIPALS ONLY NO
AGENCIES OR THIRD PARTIES
Keywords: Adare Pharma Solutions, Baltimore , Administrative Assistant, Manufacturing Operations (Temporary), Administration, Clerical , Philadelphia, Maryland
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